The spring 2008 field placement at the Carnegie Museum of Art has been an incredibly positive learning experience. As students of cataloging, we have had a rare chance to give shape and order to a collection that had previously no bibliographic control, divining methodology and working under a trial-and-error method. We could see what didn't work in their setup, and we were able to envision a system of standardized library records. Though the ideal future ideal situation includes Machine-Readable Cataloging Records, with simple, standard codes and nearly limitless fields for explanation, the most rewarding aspect of the experiment here was the reality of developing a crosswalk compromise with the KE EMu system. This project involved much listening to the current needs of the museum staff, and much recommending to see more clearly a vision of OPAC-compatible bibliographic records. Our goal was to strike a balance between library-practice and museum-reality and to make the KE EMu system work for the library now and for the future.
Record type: book, article, book series, catalog (sales and auction use only), journal, thesis, ephemera (pamphlet, card).
Title: MARC 245 $a, $b.
Abbreviated Title: MARC 245 $a only.
Contributor Full Name: First-Middle-Last format
Contributor Cited: MARC 100, 110, 111, 700, 710, 711 fields without subfield codes. These also do not need to follow AARC2 guidelines. Include all that are pertinent for searching (up to 5 in specified fields, more in Notes).
Contributor Role: Author, Contributor, Translator, Editor, Creator. Corporate Sponsors (most often found in art texts) get “Contributor” status.
Contributor Type: person, organization, collaboration. These correspond to personal, corporate, conference (MARC).
Publisher Info maps to a single field in the KE Emu, and therefore if more than one place or company is listed, the other must go to “Additional Publication Info” in the Notes field.
Subject Headings are not coded by MARC subfields. Rather, they are divided by spaces and a double dash so that each term is searchable.
“Notes field” may be used as a catch-all for pertinent information not matching the input fields, but must be annotated. The Notes Headings we have created and used thus far are Alternate Title, Additional Publication Info, Exhibition Notes, Series Info, Numbered Copies, and Contents. Contents may umbrella bibliographic references, index, essays and essayists, maps, etc.
Future steps include a sticker with a Local Heading, and penciled call number in inside cover (front endsheet). Stickering will indicate a Complete book.
GLAS
NK5198
.M64 A4
1995
*Our Plan for local headings is to divide books more closely by subject (GLAS, CER, FURN, TEXT), so that Biographies, General Works, and other out of call-number order books align with their sections. These local headings will not map to KE Emu, but rather stay only in the CMA local Access Database.
2 comments:
Since this was written, we have also added "Miscellaneous Inserts" to the Notes field. We have been using this to list price lists, gallery handouts and other related ephemera that we find tucked in books.
Here's a number to keep in mind:31 cm
When adding an entry to the physical description field, remember that anything 31 cm or taller qualifies as oversized in this collection and gets a small q "quarto" designation before the call number.
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