Do we need an additional field to clarify the 'physical type' (i.e. pamphlet, book, etc.) , vs. 'physical description' (info. in the MARC 300 field)? With the number of small items containing various adverts, pamphlets, upcoming exhibit/sales info., etc. -- there must be a way for us to clearly define these...
This was our predicament, given the type of information we wanted to include and the format of the Access database. Did we want to create another field, and would this information be relational to the 'record type' field?
Was it possible to include this information in a string format - where: space ; space would not only work but be searchable? With issues regarding proper cataloging punctuation and whether the system would become confused and/or be able to recognize these individual components, we were temporarily confounded.
Ultimately, it was decided that we should create a new record type, to include all MARC 300 information in the 'physical description' field, and include any additional, pertinent info. in the 'Notes' field. This seems to be an adequate solution for access points and searchability issues.
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